Offsite Record Storage

Long-term archival box storage and active file management keep the company's records secure and accessible. Outsource the management of your records to Top Archive's records repository, furnished with a modern shelving system that provides space, an unlimited storage area, and the highest level of document security, to create more space at your prime office location and protect the records from on-site disasters.

Security Features

Top Archive boasts a highly secure record storage facility with cutting-edge security systems:

• → Comprehensive CCTV system inside and outside the facility
• → Intrusion alarm system with UPS and GSM connection
• → Biometric access control
• → Smoke detection system
• → Independent fire suppression system
• → Backup generator and smart UPS for IT systems

On-site Restructuring and Improvement Projects

We provide comprehensive records management solutions including:

• → Setting up in-house archives from scratch
• → Support restructuring existing records systems
• → Expert assessment of current challenges
• → Tailored solutions for secure preservation
• → Space utilization optimization
• → Future expansion planning

Records Storage Boxes

Top Archive utilises industry-standard archive boxes and cutting-edge barcoding technology for : Physical Archive, ensuring efficient tracking and inventory management of records. Benefit from our high-quality solutions to meet industry requirements and optimise your record management processes.

Your Trusted Partner

Top Archive provides complete records management, disaster recovery support, and cost-saving consulting. Stay compliant, protect critical data, and ensure business continuity with our trusted solutions.

Archive Policy Development

We review your records management processes to develop clear policies, manuals, and strategies tailored to your institution's guidelines. We also support change management to help staff adopt improved best practices.

Training Programs

Our expert-led training covers:

• → Best practices in document management
• → Digital transformation strategies
• → Legal requirements and compliance
• → Disaster planning and recovery
• → Information security protocols

Participants receive certification upon completion, helping your staff manage information assets effectively and securely.

Scanning/Digitization

Outsource your document digitization needs to Top Archive, a leader in converting documents into digital formats using advanced scanners and professional software for reliable and efficient service.

What is document digitization?

Digitizing converts paper documents into digital formats, preserving texts, images, audio, video, and more. With digitized files, sharing is seamless across any location using advanced data management software.

Benefits of Digital Documents

• → Easy to preserve
• → Easy to store, retrieve and update
• → Easy to clone
• → Easy to share

Document Digitizing Process

1. 1. Needs assessment
2. 2. Collecting and aligning documents
3. 3. Scanning the documents
4. 4. Transferring to a digital format
5. 5. Indexing the documents
6. 6. Organizing the documents
7. 7. Uploading the digitized documents

Convenient, cost-effective and confidential

Top Archive ensures secure document destruction with:

• → Reliable shredding services
• → Trained staff
• → Accountability through documented chain of custody
• → Eco-friendly disposal methods

Unrecoverable and recyclable

• → All materials securely destroyed to an unrecoverable state
• → Shredded paper recycled for environmental sustainability
• → Certificate of destruction provided for your records

Our Services

• → Warehousing
• → Transportation
• → Loading and unloading
• → Door-to-door distribution
• → Inventory management
• → Packing and re-branding
• → Clearing and forwarding

Cost Optimization

We reduce operational costs by:

• → Optimizing inventory management with FIFO/LIFO methods
• → Maintaining ideal stock levels
• → Closely monitoring valuable inventory

Advanced Solutions

• → Enhanced security measures
• → Streamlined inventory management
• → Comprehensive tracking systems

Nationwide Coverage

Our comprehensive service includes:

• → Collection and packing
• → Barcoding and inventory management
• → Dispatching to end clients
• → Service coverage beyond city limits
• → Nationwide logistics network